Send email with hyperlinks and photos embedded with Blue Prism

ChloeMacIntosh · ‎13-03-20

Hello all,

I am trying to send emails via Blue Prism which have hyperlinks embedded rather than basic text.

"Welcome to the Blue Prism Community! Please click here for more information."

Does anyone know if this is possible?

Additionally, I would like to embed photos within emails (not as attachments). Does BP have this functionality?

Any advice on how to make the emails appear more presentable, as opposed to basic text, would be appreciated too.

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Chloe MacIntosh
Automation Developer
Zurich Insurance
Europe/London
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Sophie_Katherin · ‎16-03-20

Hi Chloe,

I had this issue as well and spent a few hours with trial and error using html code within the body of the email. There is a good website where you can learn different things in regards to the HTML code like how to change the font/colour, add hyperlinks and also images - https://www.w3schools.com/

I have copied and pasted an example that I use for one my emails which you could use as the basis and just change the text/data items. One thing I found was that the image had to be on a webpage somewhere before it could be embedded but not sure if this is always the rule or if this was the only way I found of doing it.

"<html>"&

"Dear "&Left([GV - Item Data.Please provide your line manager's email address],InStr([GV - Item Data.Please provide your line manager's email address], ".")-1)&","&" 

Please note that "&[GV - Item Data.First (Preferred) Name]&" "&[GV - Item Data.Last Name]&" has completed a self-certification for an absence due to illness for the dates "&[GV - Item Data.First day of absence]&" to "&[GV - Item Data.Last day of absence]&"."&" 

Please ensure a return to work conversation has taken place with the employee."&" 

For information regarding the sickness policy please "&"<a href=https://arup.sharepoint.com/sites/Essentials-UKMEA/human-resources/Pages/sickness-absence-uk-policy.aspx>"&"click here"&"</a>"&". If you need any further support, please contact the People Team."&" 

The People Team"&" "&
"<img src=https://arup.sharepoint.com/sites/Essentials-UKMEA/human-resources/PublishingImages/Pages/resources/Health%20and%20Wellbeing%20Stamp.png width=100 height=100>"&
"For further information on Arup Health & Wellbeing events, "&"<a href=https://arup.sharepoint.com/sites/Essentials-UKMEA/human-resources/Pages/calendar-events.aspx>"&"click here."&"</a>

</html>"

Hope this helps.

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Sophie Katherine Smith
HR Systems, Data and Quality Assurance Manager
Arup
Europe/London
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DominikSvída · ‎16-03-20

Hi Chloe,

you need to format email content to HTML style. Also, there are two ways of displaying images. the First one is, if your image is available somewhere on the internet and the URL of the picture is well known (for example on the intranet of your company), the second one - you must convert your image into base string using base64 encoder. You gain a string of bytes, which represents the picture, which you will insert into the appropriate HTML element.

Your output should be something like that:

<p>Welcome to the Blue Prism Community! 
  <a href="https://portal.blueprism.com/">Please click here</a> for more information
</p>
<p>
  <img src="data:image/png;base64,ConvertedString">
</p>
<p>
<img src="https://www.blueprism.com/assets/icons/bp-logo-update.svg" alt="" />
</p>

-

------------------------------
Dominik Svída
Robotic & Technology Developer
AXA Management Services s.r.o.
Europe/Prague
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SS&C Blue Prism Community

Send email with hyperlinks and photos embedded with Blue Prism